Contact is recruiting for its client, a multinational company operating in the Oil & Energy sector, a Facilities Assistant (m/f), based in Pemba, Cabo Delgado.

Function:
Resporting directly to the Manager, the main activities of the job includes: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment.
Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets.
Composing, typing, and distributing meeting notes, routine correspondence and reports, memos.
Attach appropriate files to incoming correspondence requiring replies.
Set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point.
Assist in completing forms in accordance with company procedures and policies as may be required by the entity.
Receiving calls, visitors, handling their inquiries and directing them to the appropriate persons.
Handle stock records, requisition orders and follow up accordingly in SAP.
Actively participate and follow up on the organization of all required events;
Participate in HSE reporting as required.
Carry out any other duties that may be assigned to him/her by the line manager.
Assist to gather and validates ‘lessons learnt’ from all project team and provides feedback.
To keep informed the Project Management team of matters related to the office spaces.
To liaise with other secretaries for ensuring whole consistency of the organization of their work.

Moçambique
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