Oxfam is a global movement of people working together to end the injustice of poverty.

Together we save, protect and rebuild lives. And we won’t stop until every person on the planet can defeat poverty or any type of inequality or discrimination.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here.

Internal Job Grade –

D2

Reporting to –

Business Services Manager

Functional managed by Business Services Manager & Support and Program Manager

Staff reporting to this post –

Admin Officer’s regarding expenditure approval process
Locations –

In a program team/unit/Cuamba

Shaping a stronger Oxfam for people living in poverty.

Job Purpose

To ensure the implementation of assigned projects is in compliance and adherence with Oxfam Financial Reporting guidelines and procedures and within donor requirements .

Key Responsibilities and Accountabilities

Program Reporting and Management 40%

Provides regular management information on the financial status of the assigned program funding arrangements, including the preparation of the monthly funding report and analysis;
Reviews program grant budgets, activity plans and partnership agreements regularly to ensure compliance with Donnor requirements, policies and procedures;
Ensures that the program reporting financial deadlines are met for CO, implementing partner and the Donnor;
Monitors for the assigned partner that the program is implemented within budget, conform donor contract, in a cost effective and efficient way and that reporting adheres to Oxfam requirements;
Leads in financial monitoring compliance with Oxfam’s contract management policies and procedures through setting up and implementing appropriate systems and tools, and report exceptions;
Checks and appraises the financial aspects of specific projects on internal and external risks and opportunities; communicates on the findings with the PM and /or PC and counterparts, and makes proposal on the (method of) financing;
Manages and timely updates the project information in SAP;
Prepares and consolidates donor financial reports that includes Oxfam transactions and implementing partner;
Monitors project expenditure and activity and reports about deviations and comes with pro-active solutions to prevent and act upon under and over expenditures;
Is compliant with Oxfam financial and administrative policies and requirements, donor specific requirements, country accounting principles;
Donor Reporting and Management: 30%

Provides financial advice and figures for the development of donor proposals, budget submissions and other necessary activities to secure funding for program objectives;
Prepares, organize and provide input to Audits and external evaluations/finance assessment as part of the Finance systems in place
Ensure that the financial report is validated with actuals in accordance with the terms of the donor agreement.
Draws up the budget for (externally funded) project proposals on the basis of the intended project activities. When a project is approved: prepares the financial management reports in line with the standards of the back-donor(s), including a (first) analysis, and submits them to the project leader for his/her approval.
When a project is approved: prepares the financial management reports in line with the standards of the back-donor(s), as well of monitor reporting Schedule in coordination with each partner intervenient of the program
Partner Support and Capacity Building: 30%

Develops and implements a detailed plan for building the business services capacity of partner organisations, specifically related to financial and funding management procedures. This will include needs assessment, capacity building approach and delivery plan including tools and methodologies, performance standards, and evaluation approach;
Provides on job training, coaching and capacity building to partner organisations to develop Finance and business support expertise;
Ensure that partner organisations work in accordance with agreed Oxfam acceptable standards and objectives/priorities; envHHIJ Dmn9o3
Conduct regular performance assessments and reviews of partner organisations, including undertaking audits, to ensure that the capacity building program is delivering agreed results, making necessary adjustments as circumstances change;
Initiates regular meetings with partner organisations to ensure that the working relationship between them and Oxfam is positive, open and conducive to the successful achievement of agreed objectives.
Conducts regular monitoring visits to partner organisations to fully understand the context and operating environment to ensure that timely effective support is provided, reports on deviations to management;
Ensure partner related documentation is properly filed both physical and electronically;
Adapt and maintain for each partner organisation an effective partner grants and reports monitoring system, ensuring adherence to Oxfam policies and procedures on partner management;
Checks and appraises the financial reports and audits of counterparts; communicates on the findings with the PM and /or PC and counterparts, and where necessary makes proposals for follow-up;
Checks and appraises together with the programme officer the organizational structure, the (financial administrative) capacity and the used management systems of the counterparts. If necessary, makes proposals to counterparts and/or works out ideas for their improvement and strengthening;
Contributes to the drawing up and implementation of the annual (partner) contract, and makes proposals for approval and spending targets. Monitors periodically the approvals, spending and performance at country level and revises the (financial) planning where necessary. Records this in the management information systems

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.

Apply for this job: https://jobs.oxfamnovib.nl/job/Maputo-%28MOZ_MAP%29-Finance-Officer/1035321101/

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